Reminder regarding some administrative details. The representative responsible for booking fields/courts should check his/her/their files to ensure that:
* a valid certificate of insurance has been submitted. This information must be submitted EACH season/EACH year. The City's insurance requirements are: one million dollars, two million dollars aggregate, naming The City of Frederick/101 N Court St/Frederick/MD/21701 as additionally insured.
*Shed agreement (if applicable) with clear sketch depicting shed location on site. This is to be submitted EACH SPRING EACH YEAR. Submit completed form with the first date line blank. Legal will fillin date when Mayor signs. Be sure to sign and witness on proper lines of agreement.
*Concession stand agreement (if applicable) - This form must be submitted if you use a concession stand for ANY reason, including storage of equipment. First line of agreement should be submitted with the date blank. Legal will fillin the date when Mayor signs. Be sure you sign and witness on proper lines of agreements.
*Please note that closings are posted on the City’s website www.cityoffrederickmd.gov, and public information line at 301-600-6970 option 3, and a notification is sent via the City’s field closure notification alert system.. Closings are posted by 2 pm weekdays, and 8 am Saturday and Sunday. Any interested party may signup for field closure notifications here: https://www.cityoffrederickmd.gov/list.aspx
What CITY SPORTS FIELDS CLOSED means – All City leased fields, including City school fields, are closed for the time frame indicated. No one is to use the fields when closed. If it is found that a permitted league is using a closed field, the potential to be fined and/or loss of usage for the season is probable. If an unpermitted user is found to be using a closed field, a warning and/or Citation will be issued.
IF the fields/courts become unplayable, but the City has not posted the closure, do not use the field. Immediately email sstamper@cityoffrederickmd.gov so that she will remove the charge from your invoice. If you do not submit the email notifications the same day, sadly, the charges will not be removed from your invoice as there will not be a record trail.
IF you need to cancel a reservation due to schedule conflict (or your normal reservation falls on a holiday and will not be used), an email must be sent sstamper@cityoffrederickmd.gov at least three (3) business days prior, so that the field/court is available for other users, and so the charge may be removed from your invoice. If email notification is not received, and staff has been scheduled to work, charges will not be removed from your invoice.
Anytime there is an issue with your reservation during nonbusiness office hours, please phone DPW switchboard at 301.600.1440. They have contact information for key personnel, and can assist you.
Thank you for your patronage and assistance in maintaining our fields/courts/parks.